NORTHEAST COLORADO

Printable Copy of the 2nd quarter report FY 2011-2012

FY12 Quarterly Activity Report 

Northeast Colorado RETAC

Quarter ___1, _X__2, ___3, ___4

Goal 1, ; Component 4-Systems Finance

• Objectives
  • Funding of operations and goals development of the NCRETAC
  • Provide resources necessary to support Generally Accepted Governmental Accounting Practices
    • The bookkeeping firm Novosad & Associates is working out very well for the financial reporting required by the Department. All financial reports are posted online for the board meetings and kept in an archive.
  • Continue to support the infrastructure and goals with funding
  • Provide the board, CDPHE with financial reports as required and as requested

Goal 2; Component 9 – Medical Direction,

See current events above

Goal #3; Component 6 - Education Systems

• ·        Objectives

Continue to provide funding to CME courses identified in the funding policies to benefit EMTS agencies in the region

• • • To Date the NCRETAC has assisted in the funding of 5 CME courses ranging from General CME to Advanced Medical Life Support and Pediatric Emergencies for the Pre Hospital Provider and Pre Hospital Trauma Life Support
    • 39 total students attending the 5 courses
    • Cost to the NCRETAC $2,602
    • Cost average per student $66.71

Continue to provide financial support to the ALS refresher

• • 2011 ALS Refresher Summary
    • Roster / Attendance
      • PVH EMS / 84 employees
      • TV EMS / 54 employees
      • Weld EMS / 100 employees
    • Attendees from:

Estes Park                                         Fredrick

Haxtun                                               Livermore

Morgan County                                 Sterling

Thornton                                          Windsor

Yuma

• • • Total number enrolled - 124
    • Average of persons per class - 46
    • Total number of attendees – 1200
    • Amount requested - $4286.00
    • Cost per attendee - $3.50
  • Evaluation Summary
    • “The course was awesome all the way through” – M.Quinones
    • “Great Classes” – J.Kopetzky
    • “umm, umm, umm and umm, not a very good speaker. Good refresher though” - Anonymous
    • “Good refresher, Good Material and informative” – L.Austin
    • Evaluation Summary
    • “Great info, lots to learn . . . I had some re-start troubles” – M.Woodruff
    • “Excellent course, great instructors” – S.Wilson
    • “Thank you, very well done, lots of good info” – K.Wheelock
    • “Great refresher, information was well presented” - B.Cheatham
    • Best Practices
    • Support continuing education through the Northeast Colorado RETAC
    • Improve treatment and quality of care
    • Promote stronger working relationships, in the Northeast Colorado RETAC

Goal #4; Component 14 - Information Systems 

• Objectives

Provide simple, universal access to information and services for board members, contractors, and end users.

• The web site is updated regularly with meeting information and notices of events.
• Implement VoIP technology to improve the delivery of voice communications

1. Go To meeting is engaged for all meetings by the board and since the move to TVEMS the sound and internet capabilities have improved access to these meetings.

• Research and provide more advanced web tools for the NCRETAC to enhance the NCRETACs web presence in a way that will reach and attract more traffic and meet our regions changing needs.

• • We have implemented updated forms to submit information on classes or funding programs this data has been used in this report for the EMTS Courses and ALS refresher.
• Provide storage of media for continuity of operations and funding programs
  • Online storage of important documents in the file structure of our web pages.
• Post Timely meeting notices
  • Monthly meetings agendas are posted at a minimum of 1 week in advance, but the posted schedule is online,
• Post special announcements as needed
  • Improve the online communications ability for individuals and groups associated with the NCRETAC.

Goal #5; Component 13 – Prevention

Collaborate with local and regional efforts to enhance injury prevention activities

Objectives

• Form an injury prevention subcommittee that will;
  • Formation of this committee has not occurred.
• The injury prevention subcommittee will create an online/fill-able application and report to make it easier for counties to apply for RETAC prevention funds
  • This has occurred but no Injury prevention applications have been received
• CDOT occupant protection grants are being subcontracted out to PVHS Foundation. Reports have been submitted within the deadline and activities reports have been made directly to CDOT.
• See CDOT report as an appendix to this report

Goal #6; Component 11 - Mass Casualty Systems

To enhance all hazards planning and how it integrates into the ESF 8 for EMTS entities in the NCRETAC

Objectives

• Form a working group to update the NCRETAC Mass Casualty Plan as needed

–       Not been updated in 2011-12 by end of quarter 2.

• Support EMTS courses that follow existing funding program policies that identify Mass Casualty as the course curriculum

–       No activity in this area.

• Additional activity not listed as an objective but working under this basic goal.

Emergency Preparedness Healthcare Coalition & North East Colorado Hospital Emergency Communication System

Met on November 17, 2011 to discuss the following.

ESF 8

• Mike Burnett reported on ESF 8 Planning district wide to include Logan,Washington, Sedgwick and Yuma counties. Portions of plans will be combined into one plan; to be finalized by August 1^st, 2012. This is to give better continuity with hospitals, EMS etc., and make coordination easier.

Evacuation

• PVHS - has purchased 100 med sleds, 4 on each unit; these will be shared between PVHS and MCR.   The NICU evac device is a prototype.
• Keefe Memorial Hospital - has purchased 18 Evacu Sleds.

All Hazards/HazMat

• Keefe Memorial Hospital is looking for education for “Hazardous Materials for First Responders” Mike McCaleb is an instructor and will make contact to provide education.
• Mike McCaleb reported on using the DH grant for the Colorado HazMat Team to have 13 people operations ready; they will support Colorado State Patrol with HazMat as needed.
• There will be a public meeting on Nov 21, 2012 regarding Hwy 36 becoming a HazMat route. Advantages will be funding for training, providing training to all agents on Hwy 36 and developing a comprehensive response plan.
• Sterling Regional Med Center reported that they train with their first responders quarterly.
• Yuma District Hospital reported that they have developed a “First Responders” core group and currently have appx. 18 members. They meet quarterly and drill at a minimum of once a year, setting up the Decon tent and dressing out in PAPR’s. This year’s drill was completed on Oct. 12, 2012 with Mike McCaleb as the evaluator.

Drill

• Melissa Memorial Hospital recently drilled using a truck and an anhydrous tank collision with First Responders and the First Dept.
• Yuma County EmP Committee, which includes Yuma District Hospital, Wray Community Hospital, Police, Fire, EMS, Public Health and area schools etc., are in the early planning phase of a full scale exercise that will be held in September.       The NECHECS committee will exercise communication during this drill as a region. There is plan to set up an EOC and have all those partnering have an active role. They plan to have a Table Top exercise sometime during National Weather Preparedness Week in late March or early April; Roger Brown reported the dates have not been set yet and he will keep us apprised.
• Sterling Regional Med Center is planning an exercise in the Spring with Memorial Hospital in Colorado Springs flying in the Chempack.
• Poudre Valley Hospital System is planning an exercise for April/May with MCR focusing on patient influx as a mass casualty incident. Tim also reported on a Table Top exercise in Loveland sometime in the Fall of 2013.
• Wray Community Hospital reported on the “Shooter Drill” on Aug 16^th, 2012. Law enforcement was largely involved and supported other agencies and planning. Mutual Aid and Communication were two objectives.       Stood up Command Post for this exercise at the High School, radio traffic was effective

Event Reports

• PVHS set up ICS for a power outage. It was late in the day and they had to use a utility generator which did make the switch for all the rooms i.e., OR. There were no untoward effects in patient care or outcome. Lesson learned – vendor information was old for big equipment, they will now update vendor contacts yearly. Some of the older equipment, circa 1970 to 1985, needed parts replaced due to power surge and parts were very hard to come by.
• WCDH set up ICS for trail derailment. What could have been potentially very bad and overwhelming turned out well receiving only 5 patients. YDH did not officially set up ICS but was ready to receive patients if WCDH needed to move into a med surge situation.

Communication

• There is Co Train based Interoperability Radio Training for the 800 MHz radios. This can be done on line as well as Face to Face with instructor.
• There will be a CNCC Fee to begin in January 2012, $100 fee per DTR license.
• Dec 15, 2012 there will be a hospital staff sheltering online exercise “Accommodating Accommodations” Table Top exercise.
• Keefe Memorial reports using instant messaging through outlook express, reaching 20 people in appx. 1 ½ minutes.

Education

• Janet Brug brought information on Mass Casualty Incident Command System (MCICS 100) management training. Janet will make contact about setting this up for those that want to participate and have more information forthcoming.
• Kerri Martinez with the Center for Integrated Preparedness Dept through the University of Colorado, Denver School of Medicine contacted Vickie about coming and speaking to our group about a project that was developed “Healthcare Partners Emergency Preparedness & Communication Project (HPCP) designed to enhance coordination and collaboration among community health care agencies in the all hazards region. Vickie will contact Kerri to firm up time and date for February mtg. Kerri asked for about 20 minutes.